Carole Monrean, Buyer
(814) 226-1326
carolemonrean@clarionhospital.org

Zachery Vasbinder, MM Assistant
814) 226-1650
zachvasbinder@clarionhospital.org

Fred Jordan, Receiver
(814) 226-2624

fredjordan@clarionhospital.org

Materials Management Fax
(814) 226-1579

Vendor Guidelines Appointment Hours: All hospital employees are available to see you by appointment only.  Appointments need to be made with Materials Management, the Department Manager or employee.  Representatives without appointments may call at Materials Management between the hours of 8:30 am and 3:00 pm on Wednesdays. Registration: You are required to enter the hospital through the main entrance and proceed to the Materials Management (MM) Department. MM will verify the appointment and issue you an identification badge with your name, company, date of issue, and department(s) to be visited. You will only be permitted in that (those) department(s). At the conclusion of your business please return your name badge and sign out. Group Purchasing: Clarion Hospital is a member of the HealthTrust Purchasing Group and primarily uses their contracts. Parking: You are only permitted to use the hospital front visitor's parking lot. Presentation of Products: All products are to be presented for evaluation to the Materials Management (MM) Department. You may not present samples or complimentary products to any department heads, supervisors, or other hospital employees for evaluation without the knowledge and prior approval of MM. All equipment must reference a purchase order number and must be submitted to the hospital's Bio-Medical Department for testing before it's first use. Gratuities: Acceptance of gifts, other than advertising novelties, is at all times prohibited. Employees are not obligated to any one supplier and are not permitted to complete any company transaction from which they may personally benefit. Cafeteria: You are permitted to dine in the hospital cafeteria and will be charged visitor's pricing. The cafeteria is open for breakfast Monday through Friday from 7:00 to 10:30 am, Saturday & Sunday from 8:00 to 10:30 am. Lunch is served from 11:00 am to 1:30 pm every day. Dinner is served from 4:00 to 6:30 pm every day. Authorization to Buy: The hospital will not be responsible for payment of goods or services obtained without a properly authorized order. Hospital personnel are not authorized to give orders for merchandise unless they provide a purchase order number obtained from the Materials Management Department. Disaster Purchasing: When a designated person of the hospital has placed an order during a disaster with a vendor, permission to ship is implicitly granted. However, the vendor is requested not to invoice the hospital until confirmation has been authorized and signed by a member of the Materials Management Department. Delivery: All deliveries must be made to the receiving dock between 8:00 am and 2:30 pm Monday through Friday. Orders are shipped FOB Hospital and prepaid or as otherwise agreed and must be accompanied by a packing slip. Please note that no C.O.D.'s will be accepted. All items shipped to the receiving dock must be identified with the purchase order number clearly marked. Substitution of Goods: It is the policy of this institution to determine when to accept substitutions of any goods. Substitutions must be authorized by the Materials Management Department prior to shipment. Payment: Invoices are paid upon the receipt of goods and services unless otherwise contracted. Statements will not be paid without supporting invoices and a packing slip. It is essential that the p. o. number is referenced on all paperwork. Correspondence: All correspondence relating to new contracts, quotations, request for testing products, prices, etc. must be directed to the Materials Management Department. Attending Patient Procedures: You may be present for patient procedures only under the following conditions: with the prior consents of the facility physician and patient; only to observe or provide technical advice concerning your products, and not to undertake any clinical responsibilities; and in accordance with our policies. While in the OR you must wear hospital laundered scrubs, OR attire (mask, cap, shoe cover, etc.) and your name badge you received from Materials Management. Tasks that may be delegated to you include: Providing information Training and education on the use of your specific device or product Troubleshooting or providing operational guidance during the use of your device or product. Gathering data and observing the performance of your device or product. Activities that you are not allowed to do include: "Scrubbing In" as an instrument person or assistant Reaching into or across the sterile field. Tying surgical gowns. Adjusting lights or electrsurgical units. Pouring fluids. Operating sterilizers. Opening sterile items. Adjusting, manipulating, or touching anything attached to the patient or any other equipment delivering therapy.