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Materials Management
Clarion Hospital
1 Hospital Drive
Clarion, PA 16214
(814) 226-9500 - Main
Materials Management Team
Preston Hall, Director
(814) 226-1305
prestonhall@clarionhospital.org
Carole Monrean, Buyer
(814) 226-1326
carolemonrean@clarionhospital.org
Zachery Vasbinder, MM Assistant
(814) 226-1650
zachvasbinder@clarionhospital.org
Fred Jordan, Receiver
(814) 226-2624
fredjordan@clarionhospital.org
Materials Management Fax
(814) 226-1579
http://www.clarionhospital.org/clh.nsf/view/MaterialsManagement
1. Appointment Hours: All hospital employees are available to see you by appointment only. Appointments need to be made with Materials Management (MM), the Department Manager or employee. Representatives without appointments may call at MM between the hours of 8:30 am and 3:00 pm on Wednesdays.
2. Registration: All vendors and sales representatives are required to register with, and provide required documents to VendorMate. You are required to enter the hospital through the main entrance and proceed to the Vendormate computer across from Patient Registration. Once logged in the system will verify your appointment and issue you an id. badge with your name, company, date, and department(s) to be visited. You will only be permitted in that(those) department(s). After your appointment(s) please return to the computer and sign out, throw away your badge insert and return the badge holder to the stack.
3. Group Purchasing: We are a member of HPG (HealthTrust Purchasing Group) and primarily use their contracts. We also belong to PMHA (Pennsylvania Mountains Healthcare Alliance) and use their contracts not in conflict with HPG.
4. Parking: You are only permitted to use the hospital front visitor's parking lot.
5. Presentation of Products: All products are to be presented for evaluation to MM. You may not present samples or complimentary products to any department heads, supervisors, or other hospital employees for evaluation without the knowledge and prior approval of MM. All equipment must reference a purchase order number and must be submitted to the hospital's Bio-Medical Department for testing before it's first use.
6. Gratuities: Acceptance of gifts, other than advertising novelties, is at all times prohibited. Employees are not obligated to any one supplier and are not permitted to complete any company transaction from which they may personally benefit.
7. Cafeteria: You are allowed to dine in the hospital cafeteria and will be charged visitor's pricing. It opens for breakfast Monday - Friday from 7:00 to 10:30 am, Saturday & Sunday from 8:00 to 10:30 am. Lunch is served from 11:00 am to 1:30 pm and dinner is served from 4:00 to 6:30 pm every day.
8. .Authorization to Buy: The hospital is not responsible for payment of goods or services obtained without a properly authorized order. Hospital personnel are not authorized to give orders unless they provide a purchase order number obtained from MM.
9. Disaster Purchasing: When a designated person of the hospital has placed an order during a disaster with a vendor, permission to ship is implicitly granted. However, the vendor is requested not to invoice the hospital until confirmation has been authorized and signed by a member of Materials Management.
10. Delivery: All deliveries must be made to the receiving dock between 8:00 am and 2:30 pm Monday - Friday. Orders are to be shipped FOB Hospital and prepaid or as otherwise agreed and must be accompanied by a packing slip. Note that no C.O.D.'s will be accepted. All items must be identified with the purchase order number clearly visible.
11. Substitution of Goods: It is the policy of this institution to determine when to accept substitutions of any goods. Substitutions must be authorized by Materials Management prior to shipment.
12. Payment: Invoices are paid upon the receipt of goods/services unless otherwise contracted. Statements will not be paid without supporting invoices and a packing slip. The PO # must be shown on all paperwork.
13. Correspondence: All correspondence relating to new contracts, quotations, request for testing products, prices, etc. must be directed to Materials Management.
14. Attending Patient Procedures: You may be present for patient procedures only under the following conditions: with the prior consents of the facility, physician and patient; only to observe or provide technical advice concerning your products, and not to undertake any clinical responsibilities; and in accordance with our policies.
While in the OR you must wear hospital laundered scrubs, OR attire (mask, cap, shoe cover, etc.) and your name badge you received from the VendorMate system when you checked in.
Tasks that may be delegated to you include:
a. Providing information
b. Training and education on the use of your specific device or product.
c. Troubleshooting or providing operational guidance during the use of your device or product.
d. Gathering data and observing the performance of your device or product.
Activities that you are not allowed to do include:
a. "Scrubbing In" as an instrument person or assistant.
b. Reaching into or across a sterile field.
c. Tying surgical gowns.
d. Adjusting lights or electrosurgical units.
e. Pouring fluids.
f. Operating sterilizers.
g. Opening sterile items.
h. Adjusting, manipulating, or touching anything attached to the patient or any other equipment delivering therapy.
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